Social Welfare Corporation Meiwakai Personal Information Protection Policy

(Disclosure of Retained Personal Data, etc.)
Article 10 When the Corporation receives a written or verbal request from an individual for disclosure of the personal data held by the individual (including informing the individual when the Corporation does not hold any personal information that can identify the individual; the same applies below), the Corporation shall disclose the data after verifying the individual's identity by showing an identification document, etc. However, if the disclosure falls under any of the following items, the Corporation may refrain from disclosing all or part of the data.
(1) When there is a risk of harm to the life, body, property or other rights and interests of the individual or a third party
(2) When there is a risk of causing significant disruption to the proper conduct of the corporation's business
(3) When it would violate other laws and regulations2 Disclosure shall be made in writing. However, with the consent of the person who requested disclosure, disclosure may be made by means other than in writing.
3. Notification of the decision to disclose or not disclose retained personal data will be given to the individual in writing without delay.

(Disclosure of Retained Personal Data, etc.)
Article 10 When the Corporation receives a written or verbal request from an individual for disclosure of the personal data held by the individual (including informing the individual when the Corporation does not hold any personal information that can identify the individual; the same applies below), the Corporation shall disclose the data after verifying the individual's identity by showing an identification document, etc. However, if the disclosure falls under any of the following items, the Corporation may refrain from disclosing all or part of the data.
(1) When there is a risk of harm to the life, body, property or other rights and interests of the individual or a third party
(2) When there is a risk of causing significant disruption to the proper conduct of the corporation's business
(3) When it would violate other laws and regulations2 Disclosure shall be made in writing. However, with the consent of the person who requested disclosure, disclosure may be made by means other than in writing.
3. Notification of the decision to disclose or not disclose retained personal data will be given to the individual in writing without delay.

(Request for disclosure)
Article 11 Any person may request the corporation to disclose his/her personal information stored in documents and information storage media.
2. The legal representative of a minor or an adult ward may make a request pursuant to the provisions of the preceding paragraph (hereinafter referred to as a "disclosure request") on behalf of the person in question.

(Personal information that may not be disclosed)
Article 12: The corporation may refuse to disclose all or part of the personal information related to the disclosure request if it falls under any of the following items.
(1) Personal information concerning a person other than the person making the disclosure request, which is normally deemed to be a legitimate desire not to have others know about.
(2) Personal information whose disclosure may be harmful to the protection of an individual's life, body, property, etc., or to the prevention of crime, investigation of crime, or the maintenance of safety and order in civic life.
(3) Any personal information relating to a person or other organization (excluding the state and local governments; hereafter referred to as "corporations, etc." in this section) or information relating to a business run by an individual other than the person who requested the disclosure, which is deemed to clearly harm the competition of an individual or other legitimate interests in the business activities of that individual, except for the following personal information:
A. Personal information deemed necessary to be disclosed in order to protect the life, body, or health of an individual from harm resulting from the business activities of the corporation, etc. or the individual operating the business. B. Personal information deemed necessary to be disclosed in order to protect the life of an individual from harm resulting from illegal or grossly unfair business activities of the corporation, etc. or the individual operating the business.
(4) Personal information that cannot be disclosed under legal provisions.
(5) Personal information in the course of business operations, such as the evaluation, guidance, diagnosis, judgment, and selection of individuals, the disclosure of which may render it impossible to achieve the purpose of the said or similar business operations, or may cause significant hindrance to the fair or smooth execution of such business operations.
(6) Personal information related to the decision-making process, such as consideration, deliberation, consultation, investigation, research, etc., within the organization or between the organization and the national or local government or an equivalent organization (hereinafter referred to as the “National Government, etc.”), the disclosure of which may cause a significant hindrance to the fair formation of decisions.
(7) Personal information relating to examinations, negotiations, bidding, personnel affairs, litigation, or other business operations conducted by the corporation or the state, etc., the disclosure of which may render it impossible to achieve the purpose of the business operations or may cause significant hindrance to the fair and proper execution of the business operations or similar operations.
(8) Personal information held by the corporation in relation to business operations conducted through consultations, cooperation, requests, etc. between the corporation and the State, etc., and the disclosure of which is deemed to significantly damage the cooperative or trusting relationship between the corporation and the State, etc.

(Procedure for disclosure application)
Article 13 Anyone who wishes to request disclosure must submit to the Corporation an application form that includes the following items:
(1) Name and address
(2) Necessary items to identify the personal information related to the disclosure request
(3) In addition to the items listed in the two preceding paragraphs, any other matters stipulated by the Corporation shall be submitted or presented to the Corporation as necessary documents to prove that the person making the disclosure request is the person himself/herself or his/her legal representative, as stipulated by the Corporation.

(Responses to requests for disclosure, etc.)
Article 14 When a request for disclosure as provided for in the preceding Article 1 is made, the Corporation must respond within 15 days from the date of receipt of the request as to whether or not it will disclose the personal information concerned.
2 When making a response as provided for in the preceding paragraph, the Corporation must promptly notify the person who submitted the request (hereinafter referred to as the "Disclosure Requester") of the content of the response in writing.
3 If, due to unavoidable circumstances, the Corporation is unable to respond within the period set forth in paragraph 1, it may extend that period for up to 60 days from the date of receipt of the request. In this case, the Corporation must promptly notify the disclosure requester in writing of the period of extension and the reason for it.
4 In the case of paragraph 2, when the Corporation responds that the personal information will not be disclosed, it must do so in writing, including the reason for the response. In this case, if it is possible to specify in advance the date by which the personal information will no longer fall under the items of Article 12, the date must be included in the written response.
5 If the corporation does not respond as to whether or not it will disclose personal information within the period set forth in paragraph 1 (or within the extended period in the event that said period is extended pursuant to the provisions of paragraph 3), the disclosure requester may assume that the corporation has responded that the personal information will not be disclosed.
6 When the corporation responds as specified in paragraph 1, if the personal information in the response contains information about a third party, the corporation may, if necessary, hear the opinion of the third party in advance.

(Method of disclosure)
Article 15 When the Corporation responds to a request to disclose personal information pursuant to the provisions of the preceding Article 1, it must promptly disclose the personal information to the disclosure applicant.
2. Disclosure of personal information shall be made in accordance with the methods set forth in each of the following items according to the category of personal information.
(1) To inspect or receive copies of personal information recorded in documents and the parts of those documents that relate to such personal information
(2) Personal information recorded on an information recording medium, and the portion of the information recording medium relating to the personal information may be inspected or a copy may be provided using a device capable of reproducing the information by, for example, outputting it using a printing device. 3 Notwithstanding the provisions of the preceding paragraph, when there is a risk that the item on which the personal information is recorded may be defaced or damaged by the methods specified in the preceding paragraph, when partial disclosure is to be made, or when there are other reasonable grounds, the Corporation may inspect or provide a copy of the item on which the personal information is recorded.
4 The provisions of Article 13, paragraph 2 shall apply mutatis mutandis to persons to whom personal information is disclosed.

(Bearing of costs)
Article 16. A person who receives a copy of a document, etc. pursuant to the provisions of paragraph 2 or 3 of the preceding Article must bear the costs incurred in making and sending said copy.
2. The amount of expenses prescribed in the preceding paragraph shall be the actual expenses.

(Correction, addition, deletion, suspension of use, etc. of retained personal data)
Article 17 When the Corporation receives a written or verbal request from an individual to whom the Personal Data held by the Corporation has been disclosed to correct, add, delete or suspend the use of the Personal Data concerned, the Corporation shall investigate the request without delay to the extent necessary to achieve the purpose of use and shall notify the individual of the results in writing.
2. If the person who received the notice in the preceding paragraph makes a further application, the corporation shall process the application in the same manner as in the preceding paragraph.